JAMB Regularization Guidelines & Deadline [Late Application]

PHOTOS: Joint Admission Matriculation Board (JAMB) Regularization / Validation, Re-Validation / Late Application / Condonement of Illegitimate Admission Guidelines and Procedures for all Direct Entry (DE), Part-Time Students and Prospective Corps Members [NYSC PCM’s] 

Meaning/Introduction of JAMB Regularization/Late Application/Validation/ Condonement of Illegitimate Admission

The Joint Admission Matriculation Board, JAMB Regularization is the process of ensuring that the Board validates candidate’s current admission details with the school that offered admission to such candidates in their database with the aim of either granting one gateway of securing admission via direct entry or proceeding for service.

ABUSE OF REGULARISATION/CONDOlMENT: FINAL NOTICE ON ILLEGITIMATE ADMISSIONS CONDUCTED BY SOME TERTIARY INSTITUTIONS.

JAMB ADVISORY TO INSTITUTIONS ON HOW TO HANDLE THE CONDONEMENT OF UNDISCLOSED ILLEGAL INSTITUTIONAL ADMISSIONS (CUIIA) (ADMISSIONS CONDUCTED OUTSIDE CAPS 2017-2022).

The Board introduced the Central Admissions Processing System (CAPS) in 2017 as the transparent platform for all admissions. Regrettably, some of the institutions continued to admit some, indeed a large number of candidates (undisclosed to JAMB), thereby jeopardizing the interest of such candidates admitted through under-the-table deals. Recent events made the candidates protest the disadvantages of such non-disclosure and lack of formal recognition of their degrees.

Such Institutions are now being compelled by necessity to confess their past deeds of undisclosed admission. This Advisory is to guide the affected institutions on how the candidates can be rescued:

i. The institutions should first and foremost declare the number of candidates admitted outside CAPS by sending a formal letter of confession and disclosure (LCD)to the Registrar of JAMB.

ii. The letter of confession and disclosure should have the list of candidates attached. A copy of the letter and the list of candidates should be sent to the JAMB state office where the institution is located. The list and a total number of affected candidates for each year of admission should be specified with the Programme (i.e Course of Study).

iii. If the Board upon receiving the letter (and after due scrutiny and investigations) approves, the institution shall be contacted within 2 weeks of acknowledged receipt of the LCD.

iv. The portal is then opened for the Institution to upload the list of candidates already submitted.

v. The letter of approval from JAMB to the institution and the uploaded list shall contain the following: • the academic year for which the retroactive approval is granted;

• total number of candidates, and

• the period of grace (not exceeding 60 days) within which the affected candidates must complete the process of Condonement of Undisclosed Illegal Institutional Admission (CUIIA).

Only the candidates declared by the institutions are to visit the JAMB office and complete the appropriate form online after paying the prescribed fee (i.e) the application fee of N4,000 only is paid by those without JAMB Registration number for the year and N5,000 penalty paid by every candidate involved.

vi. The records of the candidates shall then be made available on CAPS after they have completed the online process.

vii. The Admission Officer of the Institution shall retroactively propose formally the candidates to the Head of Institution who in turn shall recommend the candidates within the specified time.

viii. The JAMB Desk officer too, shall retroactively approve the candidates on CAPS within the original list submitted by the institution. After approval, the previously illegal students will be able to print their JAMB admission letters from the e-facility on the JAMB Portal.

ix. It should be noted that the admission letter would henceforth carry the date of the retroactive approval and not be backdated to protect the Board’s integrity of the data it might have provided before the condonement.

The admission letter would also be named “Retroactive Letter of Admission” to reflect the correct history of the admission.

x. Please NOTE that only candidates on the list declared by the institutions shall be attended to at the JAMB office.

The Board shall not extend the period of grace granted to each institution. Any candidate that does not complete the process within the allotted (maximum two months) grace – period loses the remedial opportunity.

Aim/Purpose of JAMB Regularization/Validation/Late Application/Condonement of Illegitimate Admission

→The purpose of regularization is to ensure that JAMB has your current admission detail that tally with the admission/registration record in the school that offered you admission.

→This allows candidates with admission but with no prior record with JAMB ability to register on the platform.

→This Process is either called JAMB Regularization, Condonement of Illegitimate Admission, Or Late Application Method!!!

This year 2021 regularization payment/procedures are quite similar to last year’s process, the only difference is the payment mode.

Candidates Required to Regularize Admission Includes:

1. Condonement of Illegitimate Admission (with Reg. Number) / Fresh Application – Those with JAMB Reg. Nos.

These are Candidates who gain admission with a jamb registration number but do not have a Jamb admission letter. Candidates can print their admission letter for their institution/course of choice, which is now different from their course/institution offered initially. A new admission letter can be printed after processing. You must remember your Reg. Number to use this service. The use of this service cost the sum of Five thousand naira (N5,000) only.

2. Change of Admission Letter – Those with JAMB Reg Nos

These are Candidates who gain admission with a jamb registration number, but the Admission letter carries a different course or institution name from the school that gave them admission.

3. Condonement of Illegitimate Admission (Without Reg. Number) / Late Application – Those without JAMB Reg No

These are Candidates who gain admission without a Jamb registration number or his/her mode of admission does not require a jamb registration number. Example Pre-degree. Late Application: ₦3,500 and Condonement of Illegitimate Admission: ₦5,000. This requires filling out a form that shall go through the approval process. Registration Number shall be issued upon approval of the Application

Other Reasons Include:

·         I did not take Jamb form

·        I did not have Jamb Registration Number

·        I was transferred into another course within the same institution

·        My score was below the cut-off

·        I was offered admission to another Institution

·        I did Remedial Programme

·        I transferred from another Institution

·        I did Part-Time

·        I did Sandwich

·        I attended Open University

·        Others (Example. I Did Jamb, I Was Offered Admission, But I did not have Jamb Admission Letter )

Information’s/Documents Needed During JAMB Regularization/Validation/Late Application

Applicants are expected to make the below details available before proceeding with the JAMB Regularization/Late Application Procedures:

NOTE: Completion of this form does not guarantee Approval

1. Candidate’s Details

1.     NAMES:

2.     GENDER:

3.     MARITAL STATUS:

4.     ORIGIN:

5.     ADDRESS:

6.     GSM NUMBER:

7.     DATE OF BIRTH:

8.     EMAIL ADDRESS:

9.     PREVIOUS JAMB REGISTRATION NUMBER:

10. YEAR OF ENROLLMENT:

2. Candidates Institution Details

1.     INSTITUTION ENROLLED

2.     REASON FOR NOT BEING ON JAMB LIST:

3.     MATRICULATION NUMBER:

4.     MATRICULATION YEAR:

5.     YEAR OF GRADUATION:

6.     SERIAL NO. ON GRADUATING LIST :

7.     HEAD OF INSTITUTION:

8.     REGISTRAR:

3. UTME Details

1.     UTME SUBJECTS

2.     UTME SCORE:

3.     SECOND CHOICE:

4.     FIRST CHOICE:

4. O’LEVEL SUBJECTS AND GRADES:

1.     O’Level Results

JAMB New Regularization/Validation/Late Application Process [Photos/Screenshots] | DE & NYSC

Before candidates will be allowed with this procedure an account is required to be created on the portal

1. →Click Here To Create an account, fill in all the necessary information required [Be careful do not make mistakes on your phone number and email address, after account creation clicks on signup.

2. →You Can Now Login with the registered details on the login page

3. →On The Dashboard, You Can See different E-facility options, Click On Regularize Admission/Late Application

4. →The Payment Confirmation Page Will Be Displayed, You have two payment options [Online Or Bank Payment]

5. →Review the details displayed on the Confirmation Page. Also, note the Transaction ID displayed in bold in red. The Transaction ID is useful for all future references concerning the Transaction. A copy of this transaction ID will be sent to your registered email address.

6. →Click on the Continue button if you wish to pay with your card immediately. If you wish to use other payment channels like ATM, Cash at the Bank, and Quickteller, please note the transaction ID as it will be required.

7. On the Inter-switch Payment page, enter your card details and click on the Pay button.

8. →The status of your payment will be displayed on the “My Payment Section” An SMS and email containing your unique Transaction Identification and payment status will be sent to you after payment. Click on the Continue button.

9. →Once payment is completed, you will be asked to provide the following: a. Year of Exam and b. JAMB Registration Number

10. →After entering the information correctly, the application form will be displayed. You are to fill out the application form online. Please take note of mandatory fields.

11. →Click Submit to complete your application

12. →After submission, an Indemnity Form will be displayed for printing.

13. →This is to be filled and taken to your institution for Approval.

14. →Your institution will be responsible for the submission of the approved form to the JAMB state office.

15. →Once received, the Approved form will be uploaded into your profile. You will receive a notification when this is done.

16. →JAMB will now process your application. If Approved, your details will be changed as requested.

NOTE1. No Indemnity form will be accepted unless the Head of Institution had previously given his/her signature personally to the JAMB Registrar.

2. If the candidate has not been offered admission yet, this form should be taken to the State JAMB office for the endorsement of the Zonal/Coordinator.

3. All Candidates with Regularization issues should confirm that their indemnity form is sent to the nearest JAMB office.  

4. This Process cost the Sum of Ten [10] Thousand Naira Only (N10,000).

JAMB Regularization/Validation/Late Application Frequently Asked Questions And Answers

Q: Who Is To Regularize/Validate.

A: Candidate who gains admission without Jamb registration number or his/her mode of admission does not require jamb registration number.

For 2020/2021 Direct Entry/UTME Online Registration

The candidate whose Jamb registration number is not showing ADMISSION OFFERED when checked online on the jamb website

Q: I Have a JAMB Registration Number Already, Can It Be regularized.

A: Any jamb registration number that has resulted when check online can not be regularized,

or any registration number you obtain through the normal online processing of JAMB/UTME/POLY of which later you sat for an exam, can not be regularized.

Q: What Type Of JAMB Registration Number Can Be Regularize

A: jamb registration number is given to you, from the school you graduated from.

Q: I have been trying to register for this new jamb regularization, but find it difficult, have you registered any candidates successfully

Answer: Yes

Q: Can I use my phone to do the jamb regularization online?

Answer: To the best of my knowledge, it is not too okay to process forms online using the phone. If you have access to a desktop with an internet facility, it gives you a better view of the form.

Note: Any mistake you make cannot be corrected, as the stages involved in the registration exercise do not give room for one to preview what he/she had filled before final submission. Once you click on submit, that is the final submission.

Q: What is their mode of payment or how is the payment made?

Answer: Payment is done online through the use of an ATM Card.

Q: Is a thumbprint needed during the jamb regularization exercise?

Answer. No. a thumbprint is not needed.

Q: Can registration be done in the absence of someone/by proxy.

Answer: Yes currently, as long as the said person gives you his/her right information and passport.

Mind you, the information you supplied is what you will see on the final printout document.

Q: During the jamb regularization registration, I made a mistake can it be corrected?

Answer: No. if an error was observed after final submission, it cannot be undone. The only solution to it is to create a new profile and make a new payment of N8,500

NOTE: The Official Price for the JAMB Regularization/Late Application is N8,500 Only.

Please only visit JAMB Accredited Centers or Authentic Cyber Cafes.

NEW POLICIES ON JAMB REGULARIZATION/ADMISSION LETTER FOR NYSC PCM’S

It has been observed that some students are still facing the problem of obtaining a Jamb Admission letter. To find the solution to this problem, JAMB has directed that all concerned students should visit any JAMB Accredited Centres for regularization of their admission.

Depending on the type of problems, the following procedures are to be followed by the concerned students:

1. NO ADMISSION GIVEN YET

Students in this category should visit the JAMB Accredited Centre to fill out the “Request for Admission Letter”.

2. ADMITTED TO ANOTHER INSTITUTION

A student whose admission status is showing another institution should visit JAMB Accredited Centre to fill out the form for “Change of Admission Letter”.

3. STUDENT WITH NO UTME/DE-REGISTRATION NUMBER

This category of students needs to fill out the form for the Regularization of Admission. Those that did not have JAMB record are to print their Indemnity Form and submit it to the Registrar’s Office for processing.

Failure to comply with the above directive may affect such a category of students from being mobilized for NYSC after graduation.

JAMB NOTICE TO ALL PART-TIME / SANDWICH STUDENTS ON REGULARIZATION OF ADMISSION ON CAPS

This is to write and inform all Part-Time / Sandwich Students in all the Nigerian Tertiary Institutions (i.e Universities, Polytechnics, College of Education e.t.c) that in its efforts to have accurate data of undergraduate students in all the Nigerian Universities and other Tertiary Institutions, the Joint Admissions and Matriculation Board (JAMB) has integrated the admission process of candidates of Part-Time Degree Programme into the Central Admissions Processing System (CAPS).

Because of the above, all part-time students enrolled in Nigerian Tertiary Institutions are directed to visit the JAMB e-facility platform immediately and apply to register their documents individually (Following the Outlined Guidelines Above Illustrated with Images).

All Students are requested to carry out the process at any approved JAMB CBT Centre and fill JAMB Indemnity Form.

The form is to be endorsed and signed by the Dean, School of Continuing Education (SCE) or Part-Time Studies of your Institution after completion by the students, for onward submission to the JAMB office.

After approval of the indemnity Forms by the JAMB, students can then visit the JAMB Website to print their Admission letters and have their respective REG numbers.

Prospective Part-Time Candidates who wish to enroll in any of the Part-Time / Sandwich programs in any Nigerian Tertiary Institution MUST first enroll with JAMB by purchasing the JAMB Part-Time / Sandwich / Distance Learning Form at the cost of Three Thousand Five Hundred Naira (N3,500) only before proceeding to purchase the respective institution part-time forms.

DEADLINE OR CLOSING DATE

This process doesn’t have a deadline or closing date, it is a continuous process and such candidates or applicants can apply for this service anytime, any day unless the board says otherwise.

Have any questions? Feel free to drop them using the comment box below and an Admin will respond to you immediately.